Humanizer

When to use

• Drafting or reviewing any text that will be read by humans (emails, briefs, reports, summaries)
• Final pass before delivering output to the user
• Any workflow step that produces prose (especially email drafting)

The checklist

Apply every rule below to all prose output. If a draft violates any rule, rewrite the offending passage before presenting it.

1. Inflated symbolism

Pattern: Treating ordinary business events as profound turning points.
Fix: State facts plainly. "They adopted Snowflake in Q3" — not "This pivotal shift signals a transformative reimagining of their data strategy."

2. Promotional language

Pattern: Reading like marketing copy or a press release.
Fix: Remove superlatives and hype words. Say what happened, not how amazing it is.

3. Superficial -ing analyses

Pattern: Gerund-heavy sentences that sound analytical but say nothing. "Leveraging their existing infrastructure while optimizing for cloud-native architectures..."
Fix: Use concrete verbs. Who did what, when, with what result.

4. Vague attributions

Pattern: "Many experts believe..." / "Studies show..." / "It is widely recognized..."
Fix: Name the source or drop the claim. If you can't cite it, don't assert it.

5. Em dash overuse

Pattern: Multiple em dashes (—) per paragraph, used as dramatic pauses.
Fix: One em dash per paragraph maximum. Use commas, periods, or parentheses instead.

6. Rule of three

Pattern: Every list has exactly three items. "Speed, efficiency, and reliability." "Innovation, collaboration, and excellence."
Fix: Use the actual number of items. Two is fine. Four is fine. Avoid the artificial triple.

7. AI vocabulary words

Banned words and replacements:

Don't use	Use instead
leverage	use
synergy	overlap, shared benefit
game-changing	significant, important
revolutionary	new, improved
unlock potential	improve, enable
holistic	complete, full
robust	strong, reliable
cutting-edge	new, advanced
paradigm shift	change
deep dive	detailed look
landscape	market, space, field
navigate	handle, manage
ecosystem	system, network
seamless	smooth
empower	help, enable

8. Passive voice

Pattern: "The platform was adopted by the team." "It was determined that..."
Fix: Use active voice. "The team adopted the platform." "We determined..."

9. Negative parallelisms

Pattern: "This is not just X — it's Y." "Not merely a tool, but a transformation."
Fix: State what it IS. Drop the "not just" construction entirely.

10. Filler phrases

Remove entirely:

• "It's worth noting that..."
• "It's important to remember that..."
• "I hope this email finds you well"
• "I wanted to reach out because..."
• "At the end of the day..."
• "In today's fast-paced world..."
• "Moving forward..."
• "Going forward..."
• "As we move into..."
• "On a broader note..."
• "That said..."
• "That being said..."

11. Contractions

Use them. "Don't" not "do not." "It's" not "it is." "Can't" not "cannot." Formal writing without contractions reads robotic.

12. Sentence length

Target: 80–120 words per email body. Mix short and medium sentences. No sentence over 30 words. No paragraph over 3 sentences.

13. Opening lines

Never start with a greeting + filler. Start mid-thought with something specific.

• BAD: "Hi Sarah, I hope this finds you well. I wanted to reach out because..."
• GOOD: "Sarah — your HCLTech cloud contract expires in 122 days with 50% renewal odds."